The end of the 2024–25 fiscal year (July 1, 2024 – June 30, 2025) is just around the corner. The Business Office and Contract and Procurement Office need your help to ensure a smooth closeout.
Action Items for 2024–25 Year-End
- Follow up with vendors to obtain invoices as soon as possible.
- All purchase requisitions and travel reimbursements for 2024–25 must be submitted in Jenzabar or Etrieve by July 10, 2025. Submissions received after this date will not be reimbursed.
- All receipts for reimbursement must also be submitted by July 10, 2025.
- If a purchase order or requisition is no longer needed, contact the Contract and Procurement Office to have it closed.
- If all items listed on a purchase order have been received but the system does not reflect it, contact Shipping and Receiving for instructions.
- The last day to place orders for the 2024–25 fiscal year is June 3, 2025. (Exceptions will be considered based on lead time. Contact the Procurement Office for guidance.)
- Departments placing orders must inform vendors that all items must be delivered by 5 p.m. on June 30, 2025.
- Orders received after June 30 will be charged to the department’s 2025–26 budget.
- If a budget transfer is needed, submit a Budget Transfer Request.
- If additional budget is required, submit an ActionPak – Current Year Request.
Planning for 2025–26 Fiscal Year (July 1, 2025 – June 30, 2026)
- No purchase orders for 2025–26 will be created until the last week of June (date TBD).
- Begin preparing for the summer term now by ordering needed supplies under the 2024–25 budget.
- The last day to place orders using the 2024–25 budget is June 3, 2025.
- No reimbursements or vendor payments for 2025–26 will be processed until after July 1, 2025.
Reminder: Reimbursements—including travel per diems, mileage and other expenses—must be processed in the fiscal year in which they occurred.
For questions contact Shannon Wade on Teams or by calling 541-956-7022.