The end of the 2024-25 fiscal year is just around the corner! The Business Office and Contract & Procurement Office need your help!
End of Fiscal Year 24/25 (July 1, 2024-June 30, 2025)
- Follow up with vendors to get an invoice as soon as possible.
- Any Purchase Requisition or Travel Reimbursement for 24/25 not requested in Jenzabar or Etrieve by July 10 will not be reimbursed.
- You must turn in all FY24/25 receipts for reimbursement by July 10.
- If a purchase order or requisition is no longer necessary, contact the Contract & Procurement office to have it closed.
- If all items listed on a purchase order have been received, but the system does not reflect it, contact Shipping & Receiving for instructions on how to resolve this issue.
- The last day to order for 24/25 is June 3, 2025. (Exceptions will be evaluated based on lead time, check with the Procurement Office.)
- Individual departments placing orders should ensure the vendor is aware that orders must be delivered no later than 5 p.m. on June 30, 2025. Any order that is received after June 30 will be charged to the department’s 2025/26 budget!
- If a budget transfer is needed, please submit a Budget Transfer Request. If additional budget is needed please submit an ActionPak – Current Year Request.
Purchasing for Fiscal Year 25/26 (July 1, 2025-June 30, 2026)
No Purchase Orders for FY25/26 will be created until the last week of June (Date TBD). Start preparing for the 25/26 summer term by ordering any supplies you need using the 24/25 budget year. The last day to place orders was June 3, 2025.
- No reimbursements or payments to vendors for FY25/26 will occur until after July 1, 2025. REMEMBER- Reimbursements can only be processed in the year in which they occurred.
- This will include travel per diems, mileage and/or other reimbursements.
| 2024/25 Year End Schedule | |
| Task | Date |
| Last day to order items for 24/25 (Exceptions based on item availability) | 06/03/25 |
| Last day items can be received & charged to 24/25 budget | 06/30/25 |
| Last day to create a REQ or travel request for 24/25 (subject to change) | 07/10/25 |
| Last day to turn in an invoice or receipt for 24/25 | 07/10/25 |
| First day to create a REQ or travel request for 25/26 (subject to change) | Last week of June (Date TBD) |
For more information please contact Sheri Bransfield at 541-956-7164 or message her on Teams.