The end of the 2024-25 fiscal year (July 1, 2024-June 30, 2025) is just around the corner. The Business Office and Contract and Procurement Office need your help to ensure a smooth closeout.
Key Action Items:
- Follow up with vendors to request invoices as soon as possible.
- All purchase requisitions and travel reimbursements for 2024-25 must be submitted in Jenzabar or Etrieve by July 10, 2025. Submissions after this date will not be reimbursed.
- All 2024-25 receipts for reimbursement must also be submitted by July 10, 2025.
- If a purchase order or requisition is no longer needed, contact the Contract and Procurement Office to have it closed.
- If all items on a purchase order have been received but are not reflected in the system, contact Shipping and Receiving for instructions.
- The last day to place orders using 2024-25 funds is June 3, 2025. Exceptions will be evaluated based on lead time; please consult the Procurement Office.
- Departments placing orders must inform vendors that all items must be delivered no later than 5 p.m. on June 30, 2025.
- Any order received after June 30 will be charged to the 2025–26 budget.
- If a budget transfer is needed please submit a Budget Transfer Request. If additional budget is needed please submit an ActionPak – Current Year Request.
Planning Ahead: Fiscal Year 2025–26 (July 1, 2025–June 30, 2026)
- No purchase orders for fiscal year 2025-26 will be created until June (date TBD).
- Prepare now for summer term needs by ordering supplies using the 2024-25 budget by the June 3 deadline.
- No reimbursements or vendor payments for 2025-26 will be processed before July 1, 2025.
Reminder: Reimbursements can only be processed in the fiscal year in which they occur. This includes travel per diems, mileage and other reimbursements.
| 2024/25 Year End Schedule | |
| Task | Date |
| Last day to order items for 24/25 (Exceptions based on item availability) | 06/03/25 |
| Last day items can be received & charged to 24/25 budget | 06/30/25 |
| Last day to create a REQ or travel request for 24/25 (subject to change) | 07/10/25 |
| Last day to turn in an invoice or receipt for 24/25 | 07/10/25 |
| First day to create a REQ or travel request for 25/26 (subject to change) | Last week of June (Date TBD) |
For more information contact Shannon Wade on Teams or 541-956-7022.