NEW – Access to RCC’s Amazon Business Account and New Payment Options
The Contract & Procurement Department welcomes new users to the College’s Amazon Prime Business account, and we are excited to announce more updates. The improvements will streamline efficiencies and provide an option for faster order placement and a new method for requesting access to RCC’s account.
For current users, the process for accessing the account is to log in to Microsoft 365 and open the Amazon Business app. This is a single sign-on (SSO) process.
New staff who wish to be added to the college account for purchasing items on behalf of their departments will need to follow the same steps as a current user by logging in to their Microsoft 365 account to find the SSO Amazon Business app. Please refer to the Procurement Hub in Teams, SharePoint or the RCC Intranet for step-by-step instructions. By accessing the account through the app, the system will automatically add your email to a non-purchasing holding group within the account. Procurement will review and assign to a purchasing group weekly.
Individual payment methods will soon be an option. This allows users to either process a requisition through Jenzabar for order placement (standard process) or use a College One Card. Cardholders are responsible for adding the correct address line designation as outlined in the One Card procedures when checking out. This is to assist our Shipping & Receiving team when orders arrive. All orders will continue to ship directly to Redwood Campus. Please note that all orders, regardless of payment method, are subject to review and approval. In most instances, Amazon orders are released daily by the Procurement Office.
The current process for placing an order on account is to order via the Purchase Requisition (PR) process in myRogue. Staff will submit the online order and use the PR number in the PO number field upon checkout. Once the PR is approved and converted to a Purchase Order (PO), the Procurement staff will review it before releasing the order for processing. These orders are charged on the college account and billed by invoice to the college.
The second payment option allows users to purchase online using a One Card on our account. This bypasses having to wait for a PR to be approved before the order is released by Procurement. Please note that the checkout process for submitting the order is slightly different. The user will select the credit card payment method instead of invoice. In the Purchase Order field, staff will enter One Card. Lastly, please update the name field that automatically populates to the proper One Card procedure; e.g., Sheri Bransfield OC RWC-JO13.
Please contact Procurement by email or visit their Teams page if you have any questions.