Good news for event organizers: You only need to enter your event once!
You may already know 25Live as the system RCC uses to reserve rooms and other campus spaces. But 25Live does more than manage room reservations — it also powers RCC’s event calendars.
That means all campus events — whether they’re in person or virtual, and whether they’re for employees, students, the public or a combination of audiences — should be added to 25Live. From there, you can choose where to publish your event by selecting the appropriate options.
Where to Find RCC Calendars
RCC maintains two event calendars to help employees and the public find the events and activities most relevant to them:
- Internal events calendar: The employee-focused calendar is available on the RCC Intranet. Visit intranet.roguecc.edu and select the Internal Events Calendar button in the right sidebar.
- Public events calendar: Events intended for students and the public are listed on the RCC website. Visit the RCC Events Calendar to see upcoming events.
One Event, Multiple Audiences
When you create an event in 25Live, you can select:
- Publish to the internal calendar: Check this box and your event will appear on the internal events calendar and be included in the weekly Rogue Report roundup of upcoming employee events.
- Publish to the public events calendar: Your event will appear on the RCC website events calendar and in the student email newsletter. We’re also working on integrating this calendar with the Campus App used by students.
You can select one or both options depending on your audience. Events must be fully approved before they appear on the applicable calendars.
This means no more submitting an event to 25Live and then filling out a separate form for Rogue Report. We’re working to make it easier for the people who plan and promote events while making the internal events calendar a more complete one-stop resource for employees.
From professional development opportunities to blood drives, adding employee-focused events to the internal calendar helps ensure employees know what’s happening across RCC. Employees can also add events directly to their calendars. See The Rogue Way — Outlook Appointment Standards for guidance.
New to 25Live?
If you’ve only used 25Live to reserve a room, or you organize virtual events and haven’t needed to use it before, now is a great time to get familiar with the system.
If you don’t have a 25Live account, submit the 25Live New Account Request Form or contact James Jordan in Enrollment Services for training.
Remember: Add every event to 25Live, then select the calendar(s) where you want it published.
For any questions, please contact Sara Bristol in Marketing.