The end of the 2024/25 fiscal year is just around the corner! The Business Office and Contract & Procurement Office need your help!
End of Fiscal Year 24/25 (July 1, 2024-June 30, 2025)
- Follow up with vendors to get an invoice as soon as possible.
- Any Purchase Requisition or Travel Reimbursement for 24/25 not requested in Jenzabar or Etrieve by July 10 will not be reimbursed.
- You must turn in all FY24/25 receipts for reimbursement by July 10.
- If a purchase order or requisition is no longer necessary, contact the Contract & Procurement Office to have it closed.
- If all items listed on a purchase order have been received, but the system does not reflect it, contact Shipping & Receiving for instructions on how to resolve this issue.
- The last day to order for 24/25 is June 3, 2025. (Exceptions will be evaluated based on lead time, check with the Procurement Office.)
- Individual departments placing orders should ensure the vendor is aware that orders must be delivered no later than 5 p.m. on June 30, 2025.
- Any order received after June 30 will be charged to the department’s 2025/26 budget!
- If a budget transfer is needed please submit a Budget Transfer Request. If additional budget is needed please submit an ActionPak – Current Year Request.
Purchasing for Fiscal Year 25/26 (July 1, 2025-June 30, 2026)
The 2025/26 budget year is now open! If you create requisitions, you should have received an email from Shannon Wade in Accounts Payable with instructions. If you did not get this email and you create requisitions for your department, please email accountspayable@roguecc.edu.
- No reimbursements or payments to vendors for FY25/26 will occur until after July 1, 2025. REMEMBER: Reimbursements can only be processed in the year in which they occurred.
- This will include travel per diems, mileage and/or other reimbursements.
| 2024/25 Year End Schedule | |
| Task | Date |
| Last day to order items for 24/25 (Exceptions based on item availability) | 06/03/25 |
| Last day items can be received & charged to 24/25 budget | 06/30/25 |
| Last day to create a REQ or travel request for 24/25 (subject to change) | 07/10/25 |
| Last day to turn in an invoice or receipt for 24/25 | 07/10/25 |
| First day to create a REQ or travel request for 25/26 (subject to change) | 06/23/25 |